Trip Planning System

The Handsam Trip Planning module provides a superb solution which allows schools to plan trips successfully. This system gives all your staff members the ability to plan trips systematically, in accordance with current guidance and your policy. It also simplifies the process for the Educational Visits Coordinator of approving, monitoring and evaluating every aspect of trip planning.

This module provides the ability to completely bespoke your trip planning process to suit your requirements as well as notifications and approvals to others involved in the process including the Business Manager and the Principal. The system also offers a large database of school trip providers via the Handsam School Trips Advisor service.

As well as this system, Handsam also offer a number of complimentary services such as; Trips & Visits consultancy, Educational Visits Coordinator and Trip Leader training, Policy Writing, Crisis Management and a unique Emergency Response Service.

All Trip Planning system users can also benefit from free access to Handsam’s online resource School Trips Advisor, which provides a vast array of content for trip planners and EVCs and provides inspiration for trip ideas to support enrichment and curriculum learning support across over 5,500 venues in the UK and abroad.


  • Can be tailored to your trip planning procedures

  • Resources and advice on risk assessments, foreign travel, adventurous activities, insurance and charging

  • Access to complete database of all accredited LOtC quality badged venues, AALA and BAPA members, plus many more providers and venues

  • Facilitates third party approval – Head Teachers, Finance, Governing Bodies or Trust Head Offices

  • Gathers valuable post-trip evaluation feedback

  • Handsam work with you to set up and train staff


  • Reduces paperwork

  • Simplifies and benchmarks procedures

  • Easy to use

  • Easily tailored to your own specifications

  • Provides a clear audit trail and reporting

  • Ensures staff planning trips adhere to your procedures

  • Supports inspection preparation and management of staff

  • Allows quick and efficient exchange of information

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