Introducing the Incident Log
Managing incidents across your organisation doesn’t have to be complex. The Handsam Incident Log offers a smart, streamlined way to record, investigate, and analyse all types of incidents—from accidents and near-misses to illnesses, restraints, and medication administration.
This dynamic, cloud-based tool ensures your organisation remains legally compliant, while empowering staff to respond quickly and consistently.
Why It Matters
Incidents can happen anywhere, anytime—and how you record and respond is crucial.
The Handsam Incident Log helps you:
✅ Capture Every Detail – Accurately log incidents via tablet, phone, or PC
🔍 Stay Compliant – Identify RIDDOR-reportable events with built-in guidance
📊 Spot Trends – Analyse data by site, activity, severity, and more
🚨 Act Fast – Auto-alerts and escalation notifications keep key staff informed
Key Features
📝 Record accidents, near-misses, illnesses, restraints, First Aid, and hazards
📱 Context-sensitive e-form for focused, relevant data entry
🧩 Easily syncs with your MIS system
📂 Upload evidence including witness statements and photos
📈 Impact assessments and structured investigations
📤 Export reports to PDF or CSV for audits and inspections
📊 Dashboard views to identify patterns and intervene early
🔐 Secure cloud storage with automatic archiving
🔄 Seamless integration with other Handsam modules
🛡️Cyber Essentials Certified - Protection against cyber threats
Benefits for Your Organisation
-
Consistency & Clarity
All staff use the same method to record and investigate
-
Improved Accountability
Transparent processes for all stakeholders
-
Risk Reduction
Spot vulnerabilities and take proactive action
-
Peace of Mind
Be confident in your legal compliance and reporting
• Ability to record accidents, near misses, illnesses, administration of medicines and First Aid, restraint and reporting of hazards• Ability to track all incidents throughout the school• Analysis of data to look for trends and patterns• Help to decide if an incident is RIDDOR reportable• Major incident alerts for key staff members• Structured investigation process• Ability to upload and collate evidence, such as witness statements and photographs• Impact assessment for each incident
The Handsam Incident Log is a comprehensive way to record and analyse incidents. The module allows for accidents, incidents, near-misses, illnesses, restraints and the administration of medicines to be recorded and investigated, ensuring you are legally compliant. The online, dynamic e-form is context sensitive, which focuses the user’s attention on only the relevant information. The system also helps you to identify RIDDOR reportable incidents and launch investigations if necessary. The system holds the records on our cloud portal, allowing you to record any incident via tablet, phone or PC, anywhere on your site. Reports can be analysed in a variety of ways including; site area, type of accident and person affected, by activity or by severity and are easily exported to PDF or CSV files. The module also sends auto-alerts and escalation alerts tailored to your requirements.
"Since rolling out HANDSAM across our schools it has had a massive impact. Within my team alone (facilities) it has altered the way the whole team complete their roles, assess risk and continually look to amend previous procedures to work in a more safe manner. The number of additional checks and monitoring processes it has allowed me to put in place have completely altered the way that we work – and the best part is, when it’s set up, it’s there forever and the audit trail is simple and robust".
Steve - Trust Estates Manager